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8 August 2018
As well as arising from actual shortfalls in medical care, complaints can also relate to concerns about other non-clinical issues, or the patient's perception that something went wrong, when in actual fact, from the clinician's perspective, the care was good.
A clinician will tend to view successful care in terms of clinical outcomes, but patients are much more likely to place importance on other factors. These can include the emotional impact of the experience, or whether or not they feel cared about and cared for by the clinician.
Remember that complaints aren't always made directly to those providing care. Patients may choose to involve other organisations such as the GMC, the Ombudsman, the coroner or the police, which can trigger investigations with potentially serious outcomes for the doctor.
Patients might attend their doctor with a preconception of how they will treated, which could be for a variety of reasons.
Patients may not have been appropriately informed about what to expect. They could have unrealistic expectations about things like waiting times, private practice fees or complications of treatment.
A patient might be seen by different clinicians for the same problem. Without a proper understanding of medicine, they may view uncertainty about diagnosis or treatment, or inconsistent advice, as indicating that one or more of their doctors is wrong.
If patients are anxious when they see a doctor, this can compound the factors above and make misunderstandings more likely.
Short appointment times can mean it's difficult to spend enough time talking to a patient to check they fully understand the issues involved in their care, be this diagnostic uncertainty, complications of treatment, or different treatment options.
There are a number of practical ways you can try to maximise patient satisfaction while also minimising the risk of a complaint arising.
Clear information on your website, on answering machines, and posters in waiting rooms can help patients know what to expect.
This is particularly useful to ensure patients know how long consultations are scheduled to last, how long they should allow for a prescription to be generated, opening times, fees for services and so on.
Remember that each patient is different, and will have different needs and levels of understanding. Try to avoid medical terminology, abbreviations and jargon, and with the patient's permission, involve those close to them in the discussion where possible.
There are many reasons why a patients might have difficulty absorbing what you say. You can check they have understood by asking them to repeat what you've said, and you may wish to offer a further appointment to go through things again. Patient information leaflets or information about extra resources can be very helpful for the patient to read at home.
Establishing a good rapport and professional relationship with your patient goes a long way to gaining their trust, and as a consequence, improving their experience of their care.
Developing an informal, non-confrontational way for patients to discuss concerns or leave feedback can allow you to address any issues in full, and hopefully avoid escalation to a formal complaint. This might also help you to make any changes that can improve patient confidence in the care you provide.
Patients and doctors will always have different perspectives, but being aware of this will mean you can anticipate concerns and prevent them from arising, which can improve patients' confidence in the care you provide.
Providing informal opportunities for them to discuss their care also lets you reassure them, manage their expectations and build trust. You might find they are valuable resource for your practice.
This guidance was correct at publication 08/08/2018. It is intended as general guidance for members only. If you are a member and need specific advice relating to your own circumstances, please contact one of our advisers.
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